Kokhanok Wind Refurbish RFP

UPDATE September 26, 2017:
The RFP has been rewritten and is being re-distributed and advertised.  Please down load this document.  Proposals must be received electronically no later than 4:00 pm local Alaska time, Monday, October 16, 2017.

The Kokhanok Village Council (KVC) has received funding to refurbish its existing wind-diesel power plant. The overall scope of the project is to replace an existing generator set with a replacement prime power generator set or equivalent product that is compliant with US Environmental Protection Agency (EPA) Diesel Emissions Reduction Act (DERA) program. Included are necessary power plant repairs and controls necessary for power plant automation with capability of future integration of low- to medium-penetration supplemental wind power from an existing 90 kW wind turbine(s). Work also includes upgrade of existing power plant remote monitoring system and, lastly, actual integration of the wind turbines with separate funding from the Alaska Renewable Energy Fund (REF).

The total project will be conducted in three distinct phases:

Phase 1 – Design and Engineering Services (this solicitation) to include an onsite technical assessment of the existing power plant and operational status of the existing remote monitoring system; detail required repairs and associated costs to successfully integrate a replacement diesel generator into the power system; prepare the replacement generator-set bid specifications for separate procurement and installation construction services contract in Phase 2. The firm selected from this RFP process will provide design and engineering services for the tasks above in addition to automation of the diesel power plant controls with the capability for future integration of supplemental power. Other engineering services to be provided under this RFP will be technical review of the construction contract bids under Phase 2 (described below) and onsite commissioning of Phase 2 upon completion of construction activities.

Phase 2: Issuance of a competitive Construction Contract for supply, installation and testing of the replacement diesel generator; completion of specified power plant repairs; installation and/or upgrade of the existing remote monitoring system and diesel generators controls.

Phase 3: Design and integration of additional controls to allow for integration of one of the existing wind turbines.

Due to the community’s immediate need for a new diesel generator set, time is of the essence and one of the evaluation criteria for Phase 1 proposers will be timetable for completion.
This Request for Proposal is only for Phase 1- Design and Engineering Services.

UPDATE August 31, 2017:

The Request for Proposals for Refurbishment of an Existing Wind-Diesel Power Plant in Kokhanok, Alaska, dated August 14, 2017, is hereby postponed. 

It is expected that a revised document(s) will be posted on or before September 11, 2017, with a 4-week deadline for final submission. The new solicitation will be electronically posted at this and other websites. 

If you would like a direct email notification of the new posting, please send an email with this request to:  KVCenergy@acsalaska.net


The Village Council of Kokhanok is soliciting bids from qualified contractors to furnish design, engineering and installation services to refurbish an existing wind-diesel power plant in Kokhanok, Alaska pursuant to the bid documents.  Bid documents are available at The Plans Room (www.theplansroom.com) and at http://lakeandpen.com/RFPKOKwindrefurbish.  Offerors will submit a copy of their proposal to the Issuing Office in electronic format to KVCenergy@acsalaska.net. The email subject line should state ATTN:  Clarissa Quinlan (Energy RFP).  Proposals must be received electronically no later than 4:00 pm local time, Monday September 11, 2017.  Failure to meet the deadline will result in disqualification. Any interested proposers are strongly encouraged to register with KVC by contacting the Project Manager at the above email address in order to receive any issued addendums.  Kokhanok Village Council reserves the right to accept or reject any or all bids, waive any and all technicalities or informalities it deems appropriate. Award of this project is subject to the availability of funding.